Privacy
This page explains how the Academy handles information submitted through this website, including enquiry forms, programme interest forms, public-preview feedback, beta applications, and member-access requests.
Who is responsible
The Academy of D'Key is responsible for deciding how website enquiry and application information is used for Academy communication, cohort administration, and programme development unless a separate written arrangement says otherwise.
What information we collect
When you use Academy forms, we may collect the information you choose to provide, such as your name, email address, programme interest, role, learning goals, application answers, optional preview-feedback details, and any message you submit.
How we use information
We use submitted information to respond to enquiries, review programme interest, evaluate public-preview quality, consider beta or founding-student applications, issue cohort invitations, support Academy administration, maintain basic records, and send relevant Academy updates connected to the interest you expressed.
Lawful and limited handling
We aim to handle information on a limited, relevant, and proportionate basis. In practical terms, this means using form details because you asked us to respond, because you requested programme information, because we need to administer Academy access, or because there is a legitimate Academy need to maintain accurate records.
Sensitive or urgent information
Academy forms are not emergency, medical, psychological, legal, or financial support channels. Please do not submit urgent crisis details or unnecessary sensitive information through website forms.
What we do not do
We do not sell your information to advertisers. We do not use submitted details for unrelated spam. We do not publish application details publicly without a separate permission or clear agreement.
Hosting and form processing
This site may use third-party hosting, form-processing, email, storage, and security services to receive submissions and keep the Academy website operational. Information you submit may pass through those services as part of the ordinary running of the website.
Retention
We keep submitted information only for as long as it remains reasonably useful for communication, cohort administration, access management, compliance, record-keeping, or the protection of the Academy and its participants. We may remove information earlier where it is no longer needed.
Your choices and rights
You may contact the Academy to ask what information you have provided through a form, request correction of obvious errors, ask not to receive further Academy emails, or request deletion where retention is no longer necessary.
Children and young people
Academy forms are intended for adults or for submissions made with appropriate parent, guardian, or responsible-adult involvement where relevant.
Course 001 applicant data notice
Course 001 uses a separate applicant data notice to explain how founding learner interest details are handled during manual review, applicant communication, access issue, cohort administration and beta evidence work. Read it here: Course 001 data notice.
Contact
Email: academy@republicofdkey.org
Data protection complaints
If you have a concern about how the Academy handles your personal information, email academy@republicofdkey.org and state that you are raising a data protection complaint. The Academy will acknowledge the complaint within 30 days, investigate without undue delay, keep you appropriately informed, and tell you the outcome. You may also raise concerns with the UK Information Commissioner’s Office.
Academy learner accounts and D’Key Commerce records
Where the Academy learner-account and checkout route is used, the Academy may process the learner’s name and email address, a salted one-way password hash, server-session identifiers, order references, product and price records, checkout acknowledgements, payment-rail and reconciliation references, entitlement status, receipt records and account-recovery requests. Passwords are not stored in readable form.
These records are used to authenticate the learner, protect paid course access, maintain an order and entitlement ledger, reconcile payment evidence, provide receipts, support account recovery, investigate access problems and maintain proportionate financial and operational records.
The Academy checkout is designed not to collect raw payment-card numbers, CVC values, PINs or magnetic-stripe data. If a regulated card or wallet provider is connected later, that provider will handle the sensitive payment credential within its own payment component. A direct bank-transfer route, when publicly enabled, displays the Academy’s receiving account details only after an authenticated learner creates an order.
Account and order records should be retained only for as long as reasonably required for access, support, security, accounting, dispute handling and legal obligations. Recovery links are time-limited and successful password reset invalidates existing learner sessions.